eContent Cataloging

Importing MARC Records into Sierra

  • MARC Records should follow the Provider-Neutral (P-N) model outlined in the Provider-Neutral E-Monograph Marc Record Guide.
    • Provider-Neutral E-Monograph MARC Record Guide
  • Options:
    • A P-N record may already exist in Sierra which item records can be attached to.
    • A P-N record can be brought in from OCLC and be attached to.
    • A record for another format can be upgraded to a P-N record by following the P-N guide.
    • Original cataloging can be done following the PN-Guide.
    • Metadata in MARC record format received from Publishers can be uploaded to Sierra.
    • Metadata in ONIX or other formats received from Publishers can be converted to MARC using MARC Edit and uploaded to Sierra.

In order to properly identify the eContent within Pika, several fields are required within the MARC Record.

Bib level information

Standardized Sources

The following sources are active within the system. Please do not use alternate spellings of sources.

  • ABC-Clio
  • ABDO Pub. Co.
  • Access Medicine
  • Akashic
  • Alexander Street
  • Aspen Institute
  • Heinemann Library
  • Capstone Press
  • Clifford Irving
  • CO State Gov Docs
  • Colorado Mountain College
  • Colorado State Gov. Docs.
  • Credo Reference
  • Database
  • Digital Archive
  • Digital Karl Barth Library
  • Digitalia
  • Docuseek2
  • EBC
  • EBL
  • Ebooks Corporation
  • ebrary
  • Ebsco
  • EBSCO Academic
  • Elsevier
  • Facts on File
  • Films on Demand
  • Freading
  • Gale
  • Gale Group
  • Gareth Stevens
  • Government Printing Office
  • Greenwood eBooks
  • Gutenberg
  • Infobase Publishing
  • IPG
  • John Morris
  • Lerner
  • LION
  • Mackin
  • NetLibrary
  • OverDrive
  • Oxford
  • Oxford Reference
  • Palgrave
  • Prospector
  • RBdigital
  • Recorded Books
  • ReferencePoint Press
  • Richard K. Miller & Associates (RKMA)
  • Sage
  • Salem
  • Sharpe
  • Society of Exploration Geophysicists
  • SpringerLink
  • Taylor & Francis
  • Tugg
  • Tumblebooks
  • UC Press
  • United States Government Printing Office
  • US Gov Docs
  • Web Resources
  • Wiley

006, 007, 008 field

  • The 006, 007, and 008 fields will not be used within Pika to determine formats for eContent. Instead formats are determined based on item types and the files attached to the records. Therefore, it is permissible to omit these fields for eContent.


Item information

  • Location - owning library for the eContent

For Shared eContent, use one of the following location codes:

  • mdla - Academic Library Shared Collection
  • mdlgd - Online Government Documents Shared Collection

Note: Using an online location is suggested, but not required.

  • Item Type must be one of the following
    • 188 - E-Book (PDFs, Kindles, EPub, etc)
    • 110 - Downloadable Audio (MP3, WMA)
    • 111 - Downloadable Video (AVI, WMV, MPEG, etc)
    • 112 - Databases
    • 125 - eMagazine
    • 215 - Web Content
    • 216 - Web Materials
    • 249 - Web Content
    • 254 - Downloadable Music (MP3, WMA)


Subfield g

There is a variable length field (subfield g) in the item records for eContent. The correct format is: source of the title, space, colon, space, the protection to be applied to this title, space, colon, space, access type, space, colon, space, filename, space, colon, space, acs id ). Information in italics is optional Adhering to this format is very important.

  • Examples:
    • OverDrive : External
    • ebrary : External
    • Gutenberg : Public Domain
    • Clifford Irving : DRM
    • Clifford Irving : DRM : shared : testFile.epub, fad3b7a8-deda-4ee7-9fa9-d50ed2bd83ed
    • IPG : DRM
    • IPG : External : library (Library specific materials)
    • IPG : External : location (materials available only to a specific location)

Protection types:

  • External - Title usage is determined by an external system. Restrictions may or may not allow simultaneous access by multiple patrons. This should be used for subscription databases (SpringerLink.ebrary, EBSCO, OverDrive, etc.) where the vendor hosts files for us.

Access type (optional):

  • shared - the title should be shared with all Marmot members
  • library - the title is available to any patrons of that library (i.e. available to a CMC students, all MCVSD students, etc)
  • location - the title is available only to patrons of a specific branch (i.e. available to Palisade High School students only)

Additional Rules based on Protection Type

  • DRM
  • External
    • A fourth parameter can be added with a note for usage restrictions. I.e.
      • EBSCO : External : library : Usable by one user at a time.
      • EBSCO : External : library : Usable by unlimited Fort Lewis Students and Faculty


URLs to external sites

If eContent exists on another site, the url should be added to an 856 field. If the item can only be used by patrons of a specific library the url should be placed in an item level 856 field. If the link can be used by any Marmot library the url should be added to the bib level 856 field.
If a record has multiple volumes, notes about the volume can be added to subfield 3 of the 856 field. This information will then be displayed with the link.

Sierra to Pika Process

  • Display and checkout of eContent is managed from Pika
  • Pika will automatically load the titles from Sierra to Pika nightly.
Last updated on 06/08/2017