Minutes for 06/21/2016

Digital Archive Committee Meeting June 21, 2016

Request for Minutes (John Major, BWML)

Islandora Update (Jordan)

• Marmot joined the Islandora Foundation-Jordan is now on the “RoadMap Committee”
• Ft. Lewis migration is complete--postcard-action complete
• Metadata Cleanup for EVPL
• Building migration tool for a PP Collection from Western State
• Possible move to have Islandora server in-house; Increase migration speeds possible for already digitized collections; Direct transfer without using the web; Alternatives being investigated…
• “Item Type” field will become a mandatory field; determines how objects display in Pika; Differs from Islandora “content model”.
• “Art” metadata form complete; “Installation” field available for tying dates (events) and location (places/latitude and longitude)
• Person entities’ family form now includes “Spouse”
• Review of Tammy’s instructions is ongoing; Jordan remains available upon request for training
• Next month’s focus is Theses and Dissertations; a nod to the academic folk; fields currently being mapped for the Marmot Master Form; Person entities to include “Researcher”, “Members of the Committee”, etc.

Pika update (Jordan)

• Mark is a busy man!
• Mapping displays are an option for a collection’s homepage; Images, quantity of objects, etc. displayed on a Google Map; Size of bubbles correspond to size of collections.
• Time-line is pending, although chronological facets do exist
• Image viewer allows for super cool zoom function; also displays all person entities and corresponding images; “Librarian’s Picks” refers to the “External Pika Link” associated with Person entities; Obit Database info successfully pulled in and displayed
• Challenge of distinguishing libraries’ physical collections and archive content continues; different headers and language under review
• Cemetery Collection also mapped with list of gravestones

Round Robin Project Discussion (all)

1. Adams State: Spanish Song Book Project; Audio and visual formats; theses and dissertations completely digitized!; training ongoing

2. Bud Werner: Reference Dept. currently chipping away through Three Wire Winter Project

3. CCU: Ready to go

4. EVLD: assisting with home pages for various collections

5. Fort Lewis: continued work on post card collection; volume 2 pending

6. Garfield: entity creation complete; oral histories pending; training ongoing

7. Gunnison - Nancy is at CLiC: Metadata creation for the Cattlemen’s Days Collection

8. Mesa County: Possible newspaper additions; looking for a good means of mass ingest

9. Pine River: N/A

10. Salida: Oral History collection has 9 complete with 60 more to go

11. Vail: Jo to train this week

12. Western State: Marmot in receipt of hard drive; derivatives complete; standing by for metadata action

13. Others?

Collaborative Project Subject Discussion (Jordan & Mark)

• Still gauging interest; possible meeting time for small group to follow the monthly, wider committee meetings
• Access to and measured contributions from smaller libraries is being addressed from a pricing standpoint