Meeting Minutes for 10/17/2017

Digital Archive Committee
October 17, 2017
Minutes

Sharing documentation?

Lacey asked for feedback on an idea regarding the sharing of documentation each of us create for our individual institutions for the digital archive: copyright statements, memorandums of understanding, workflow, training, etc.  A number of ideas were presented: adding to the Marmot.org website, adding to our old Google Sites website, moving our listserve to a Google Group, or using a simple Folder system on Google Drive.  All agreed that a simple Google Drive folder would be easiest to set up and to add to.  Lacey and Jordan will look into this further.

Islandora & Pika Update (Jordan, Mark)

Mark referred to the Pika Release notes for his update.

• Archive Book and Page Views now have consistent viewing options

• Archive Collection (Exhibit) page random image generator can now display any archive object

• All metadata for place entities are now displayed including the map view

• Archive Usage page now has a total usage row at the bottom of the table

• Archive Page objects now display descriptions when present

• Imported into the Archive the rest of EVLD’s Local History collection

• Jordan went through all of the entity metadata to make sure that what we were adding was displaying properly.

Round Robin Project Discussion (all)

Adams State: not present

Bud Werner: Reviewing all of their staff documentation and updating it for a new round of staff that they will be training soon.  Bud Werner is happy to share this documentation.

CCU: not present

CMC: Kevin had to step away from his desk, but Mindy introduced herself and remarked that is was her first meeting. Their new collection was well received at the CMC Galla.

Englewood: not present

EVLD: Lacy is interested in exploring Vail’s Quilt Project’s image map as a way to feature cemeteries and linking gravestones to entities. She is also working with the Dahl Family Collection which includes correspondence from 1882 to 1917 and tying that into an exhibit.

Fort Lewis: Volumes 5 and 6 of the postcard collection are now live, and they are now back-filling in the metadata for the entities associated with this project.  They also renamed their student works collection to Strata and they hope to have that collection online at the end of the semester.

Garfield: not present

Gunnison: Their projects have been put on hold until a new director came onboard.  Now that this has happened Jill expects that their work on polishing the Cattleman’s Days and video oral histories will continue.  Jill is working with Jordan on how to compress video files.

Mesa County: They just launched a huge oral history project this week in partnership with their local museum.

Pine River: nothing to report

Pitkin County: They are working with the Aspen Hall of Fame to get their DVD online and they are working with a music label for permission to add their content.

Salida: Their Digital Walking Tour is now live and they are promoting the experience through handouts, bookmarks, etc.  They are also working to get a health collection online.

Vail: They have hired new staff and Jo is in the process of training.

Western State: They will be adding photos to their collection and are working on creating an Introduction to AV Preservation course.

Jimmy Thomas: Congratulated Karen Neville for winning the Unsung Hero Award at CAL. He also congratulated Alysa, Lacey and Jordan for accepting the CAL Project of the Year Award.  Jimmy featured embarrassing photos of all.

DPLA Update

Jordan and Lacey reported back on the CAL session about the state of the Plains to Peak Collective (PPC).  All of the member’s metadata is with PPC and has been put in the version 4 format as per DPLA’s request.  DPLA, however, is not quite ready to handle the new format so we are on hold until DPLA makes the necessary adjustments.  Marmot was given accolades on having “the best” metadata of any of the PPC partners.  We hope to see our wares in DPLA soon.  Lacey also reported on the beautiful marketing materials that PPC produced.  

Next Meeting:  Tuesday, November 21  1:00 - 2:00 PM