Meeting Minutes for 01/21/2020

Digital Archive Committee Meeting Minutes 01.21.20

• Data mapping of genealogy records process - what it would mean to map those from the database into Islandora.
  • Does Pascal have the data points for the database?
  • Mapping data points are available here 
  • Pika uses the ‘personId’ as the primary key in this database - all relational
  • Are these similar to the DPLA data points that we use to transfer? Are these the same data elements?
    • DPLA’s needs are somewhat different and they drive the mapping
  • We should find what’s equivalent in the Islandora Marmot Entity MODS record form versus the datapoints in the genealogy tables
    • Display name 
      • In Islandora is manually populated to reflect what’s in the genealogy database
      • Still have to manually populate ‘given name’ ‘family name’ etc. 
  • The committee members will start mapping btwn meetings
  • We should make a place for additional fields in Islandora in the MODS records
    • Need to be mindful of this work, could potentially be problematic
  • Should obits, marriage records, etc. be their own objects?
    • Some libraries might want to have their own obituaries as objects
    • John wasn’t sure if they wanted the obituaries as their own objects
      • Harvested obituaries from CHNC are not particularly special
      • Might want to keep them integrated
    • Matthew would prefer them to be integrated, if possible
  • Do genealogy database records have images?
    • Some do
    • If obits are linked in the Islandora record in the external links in the person record, it will supply an obituary in Pika in the obituary field with an image or the digitized obit from the 
    • Hazie Werner
    • Vernon Summer
  • Facet considerations
    • Be convenient to keep all the currently available facets with the current genealogy database e.g. cemetery, birth and death dates
      • A subset of entity facets?
    • Lots of requests for obituary records specifically
      • Can it be easily found if the obituary were tied into a person entity record rather than as a standalone record?
    • Islandora Camp punch list
  • Priority tickets to focus on while Marmot staff are at Islandora Camp
    • Pascal hopes to be able to solve a few issues while we’re on the road at the Islandora Camp
    • Pick a ‘top 10’ from this search
      • Using YouTrack
    • We will finalize top 10 priority issues for Feb 18th. DA meeting