Meeting Minutes for 01/12/2021

OverDrive Magazines & Libby Updates (Abbey Patton, OverDrive)
Recording

• Magazines will be accessed using the Libby app
• Magazines checkouts will not count towards the 5 max checkouts for Marmot 
• Magazines will include three years of rolling back issues
• Magazine searching will only find the most recent issue which OverDrive calls magazine rollup
• The magazines are uncapped simultaneous use 
  
  • This also includes the three years of back issues as well
• Currently, there are over 3000 magazine titles available 
• Magazines will not have auto-checkout available right now
• OverDrive is still discussing the pros and cons of that feature
• Signing up for notification when an issue is available will hopefully be rolled out in a few weeks
• Marmot will be able to set lending at a consortial level for one, two, or three weeks
  • Once the lending period is up, just like an eBook or eAudiobook the magazine title will remove itself from the patron’s device
• Screen reader compatibility is coming to Libby in the next few months
• Abbey suggests using a Magazine Room so they are easier to spot on the Marmot OverDrive site
• Any just added curated list will be swamped with just added magazines, so Abbey offered that they could create a just added eBook and eAudiobooks curated lists for Marmot until OverDrive can get an exclusionary feature for the magazines. Since the magazines will consistently have new issues they will consistently swamp a just added curated list.

Q&A Section

• Q: Would patrons be notified through the RBdigital app of the change?
• A: When the magazines are going to be transferred there will be site messaging on the RBdigital site that the magazines will be moving over to the Libby app. There will be a link to Libby on the RBdigital site with a date when they will be available. The date will change once the magazines will be available in Libby. There will be only one shutoff date for magazines but the magazine will still be available on the RBdigital site. Once there is a confirmed date that the magazines will no longer be available on the RBdigital site, that information will be posted on the site for at least a week.
• Q: Will Marmot members be notified when there is a confirmed date when the magazine will be transferred?
• A: Yes. It looks like if Marmot agrees to purchase the OverDrive magazines that they will be transferred on 01/25. You should be getting an automated email soon. OverDrive is hoping to get the site messaging up on 01/18.
• Q: Out of the over 3,000 titles do we know how many are up-to-date?
• A: Most titles should be updated. OverDrive does not delete any magazines that do not have current issues. OverDrive can weed at a parent level to remove all the issues of a magazine from your site. The OverDrive staff receives an alert when a magazine is no longer going to be published. Abbey can mark us down as someone who she needs to reach out to and let us know, so we have the option to tell her to weed the title. The list will always be in the Marketplace, and they will try to keep it as updated as much as possible. Abbey will put in a development request about getting an alert notification whenever a title no longer has current issues.    
• Q: Are you able to print from the Libby app?
• A: OverDrive does not currently have the print function. There is a development request to have this feature enabled. In the meantime, you can print from the web browser. You can screenshot the image and put it into a Word document to print it. 
• Q: Is the pricing good for just one year?
• A: OverDrive is hopeful that their pricing will stay very stable. Marmot is on the low end of the tiers and should stay the same for a few years.
• Q: Can you save individual articles as PDF files?
• A: No, you cannot save individual articles as PDFs. Abbey will add the save as a PDF file to the enhancement request along with printing.
• Q: Is Marmot prepared for the MARC record issue in the catalog and for Overdrive?
• A: Abbey confirmed that OverDrive does have Marc records that will likely be the most recent issue. Pascal mentioned that Marmot uses the OverDrive API instead of Marc records.
• Q: Are there APIs for magazines so we can add to our catalog as we currently do for eBooks, etc.?
• A: Abbey mentioned that there might be a slight issue with their APIs in regards to their magazines, and they do have the Marc record option. Abbey will have Hilary touch base with Ashley and Pascal about APIs and if they will function properly with Pika. 
• Q: If the group or individual library purchases the OverDrive collection on 01/25 will the Pika catalog be ready on the 25th?
• A: Pascal responded that if the records are in the metadata they should start showing up within a week, or maybe even right away. If the magazines do not show up It may take a full reload of the OverDrive metadata once a week to have them show up in about a week. 
• Q: If Libby is the go-to app, what do we do with all our patrons who use kindles?
• A: Once OverDrive starts its phases to introduce Libby as the main app, the OverDrive app will remain accessible on Amazon stores for people who have Kindle Fires. Whether Libby will ever be available on Amazon really depends on Amazon allowing the app in their store.
• Q: Will the RBdigital Comics be migrated over to a library’s Advantage account?
• A: Yes. It is a subscription service for simultaneous use so it will not be available to be shared. They will transfer over at the same timeline as the magazines on 01/25. 
• Q: Will the magazines be listed as a format in the Title Usage report in OverDrive.
• A: Yes. That format will be enabled on your site once your first magazine checks out.
• Q: Will there be any tutorials for library staff on how to use the magazines?
• A: OverDrive does not have any tutorials. If you go to Libby help and type in the word magazines there are a lot of magazine help articles  

Blackstone Audio Renewal (Liz)

• OverDrive Blackstone Audio SU Titles for 2021
• New titles are highlighted in yellow
• No objection, the order will be placed on 01/22/2021
• Liz thanked the group who helped pick the new titles
• Liz called out some points that Nathan brought up that should be addressed next year
  • Nathan pointed out that some of the titles with larger checkouts could still be replaced for the following reasons:
    • There were OC/OU copies that could be purchased to make way for more universal titles
    • Some of the titles have an owned OC/OU copy that could fill the holds

Vendor Updates (Tammy)

• PressReader Pricing 
  • The deadline to express your interest is 02/18/2021
  • We are negotiating the deal at the suggested price for each individual library
  • Update since the meeting: we now have 5 libraries and the spreadsheet pricing has been sent to B&T
    • If you are still interested, please email Tammy (Tammy-at-marmot.org) to let her know and she will add you to the list
• Wall Street Purchase (WSJ) & Flipster Purchase (Done!)
  • We are working on the next steps for the libraries that purchased these products
  • WSJ authentication will be through Pika with a simple URL that will be yourcatalog/wsj

Curation Subcommittee Update (Liz)

• Liz wanted to thank everyone who is participating in the curation subcommittee  
• The subcommittee finally has a robust group that is helping with the teen stuff
• If anyone still wants to join the subcommittee, that actually meets once a year, they can work you into their email thread
• A big “thank you” to Jennifer who has been doing it by herself for the last couple of years and doing a fantastic job
• They also have someone working on curating lists for the kid’s stuff as well

The next meeting is on February 9th at 1 p.m.