Minutes for 10/01/2014

Union Catalog Committee Meeting Agenda for Wed. Oct. 1, 2014

NEW BUSINESS:

• Acquisitions users group
  • Amy Shipley and Angela Smith recommend creating a user’s group to meet possibly monthly  
  • Tammy Poquette will be the Marmot staff person assigned to this user group
  • Mailing list is acquisitions@marmot.org - send email to Tammy or Mary Katherine to be added/removed. Jamie & Judy (CMU) requested removal.
  • Amy will send an email in about a week about setting up a meeting, etc.
  • Access the Acquisitions e-list site from the Marmot wiki, under the UCC link on the Committees and taskforce page. 
• Best practices to be established and documented
  • Create lists and saved searches - done
  • Ideas for functions that need a “best practice” document:
    • Saved export
    • Naming conventions (use first 2 or 3 letters of library district (not just branch name)
    • Merging bibs - deduping  Cataloging fields (part of cataloging standards)
    • Adding vendors (acquisitions and serials)
    • SkyRiver cataloging procedures
  • Any additional, send to Mary Katherine
  • These will be posted to the wiki; some best practices like Loading Records have documentation, but it won’t be posted to the wiki because not everyone needs access to those practices

OLD BUSINESS:

• Cataloging Standards – what needs to be done and what is our deadline?
  • Mary Katherine will work on this - to be finished by next UCC meeting
  • Input needed from SkyRiver users; Mary Katherine will contact
• Deduping best practices
  • Mary Katherine will investigate why SkyRiver says we need to retain the SKY number in the 001 field
• Periodical bibs with >500 checkin records
  • Libraries need to be careful that they are attaching to the correct record
  • Recommend that this be added to the best practices list