Minutes for 08/24/2016
Marmot Union Cataloging Committee, August 24, 2016
Minutes
Announcements: Marmot is purchasing a 5 user subscription to RDA Toolkit.
Action Items:
Completed
|
Action |
Report |
|
Find out from Backstage and Marcive about URIs in records |
Backstage and Marcive can both put URIs in records with link for each heading. |
|
Test adding dummy holding items to orders created with OneClick |
Dummy added automatically by OneClick goes in with ‘mdlh’ – can be cleaned up 3 months later. |
|
Change t, f, and d Mat Type labels to correspond to MARC Rec Types, move any bibs that currently have those codes to new Mat Types that correspond to their current labels. |
New codes: t = manuscript text, i.e. unpublished theses, etc., q = temp, i.e. ILL, course reserves, etc., n = downloadable, d = manuscript music, i.e. scores, etc. Create List 145 MAT TYPE = t. |
|
Designate 907 and 917 fields for deletion. |
*Lloyd – in process of adding ‘to be deleted’ in 907 and 917 field. These will be deleted, they are being coded to see if anyone has a problem with deleting them. |
Ongoing
|
Project |
Update |
|
|
I-Type reorg proposal |
Brandon |
Jimmy says Brandon’s plan is to work with each library individually. No ITYPES have changed yet. Martha wants a meeting of Academics to decide on common loan periods. Loan rule at borrowing school matters. Patron’s library governs checkout. |
|
Find old cataloging documentation, update it, and get it online. |
Lloyd |
No update |
|
Investigate how we can take advantage of OCLC numbers in 035 of SkyRiver records. |
Lloyd |
No update |
|
Subcommittee on the 001 meet to discuss what we want our load tables to do with this field. Set of test records is in Sierra list 360 |
Lloyd, Jamie, Karen, Shelly |
No update |
|
Find out about possibility of OCLC reclamation project. To what extent it would resolve our issue of records with no 001. How many Marmot libraries are due a free reclamation? Price of full catalog reclamation. |
Jimmy |
No update |
|
Investigate possible re-indexing project. What else should be re-indexed? 019 and 079 are in the ISBN index and probably should not be. Look through old UCC minutes for any reference to indexing, and start a wiki page to keep track of re-indexing needs |
Lloyd |
No update |
|
Send Lloyd list of duplicates not found in Headings Reports |
Amy Shipley |
No update |
|
Experiment with what might be getting missed by the Headings Report duplicate check |
Lloyd |
No update |
|
Check with Sky River users about using correct loader |
Lloyd |
No update |
|
Look for an automated process to fix the 001 & 019 duplicates in list 58 |
001 Subcommittee |
No update |
|
Evaluate authority RFQs |
Lloyd, Brandon, Julie, Jamie |
No update |
|
Add dummy item creation to other order record loaders. |
Lloyd |
No update |
|
Look for an automated process to fix the bad data causing vinyl records to appear as globes. |
Lloyd |
No update |
Discussion topics
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Duplicate committee report
-
New members needed. Alisa is dropping off the duplicate committee and we would like to get more representation of public libraries on the group.
-
Committee worked on fixing Jamie’s Springer duplicate problem. Lloyd produced a list of records that he thinks are the old versions of the Jamie’s Springer duplicates. Jamie will check if they can just be deleted.
-
List 38 is a file of duplicates found by comparing 001 and 019 fields with Excel.
-
New idea: if we reindexed our 019 fields into the Bib Util index, then our load tables could be set to only match on a Bib Util in a 001 field. Then 019s would be in the same index as 001s, which would make duplicate clean up easier.
-
Jamie asks if he would be allowed to assign deduping work to a staff member or if only members of the UCC can do that. Answer: we have several members with unscoped logins so they assign to staff members for work on deduping. Usually those logins are not allowed to also do global updates. They can only fix one record at a time.
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Authority vendors process
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Jimmy – determining who to work with in 2017. Backstage represented well. Marcive has radically different functions. LTI is known but may be able to offer more.
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Lloyd – to contact references who have used or have switched from LTI to Backstage and/or Marcive, get them to send details of how their procedures.
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Jamie – suggestion that we create a set of 1000 records and make 3 copies to send one to each vendor. Then we can make a direct comparison of what each one sends back for the same record set.
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Lloyd to research on IUG listserv for info about problems with Sierra’s automatic authority system
RDA issues
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We now have a Marmot RDA Toolkit subscription
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Lloyd – authority vendors can do RDA updates for new records, back files cost extra
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Option to use Global updates to change Latin abbreviations to new English terms and other changes
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Do we want formal RDA training?
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Jamie suggests a poll to find out who would like to attend a full RDA training
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Shelly suggests we see if CLiC would provide RDA training for the western slope
New Action Items
|
Actually delete the 907s and 917s |
Lloyd |
|
Produce set of 1000 records for Authority vendor tests (3 copies of the same set of records) |
Lloyd |
|
Research Sierra authority system on listservs |
Lloyd |
|
Poll Marmot to find interest in formal RDA training |
Lloyd |
|
See if CLiC would do an RDA training on the Western Slope. |
Lloyd |
