Meeting Minutes 3/22/2017

Marmot Union Cataloging Committee

Wednesday, March 22, 2017

Agenda

X	Jamie Walker [Chair]	CMU	X	Betsey Dick	MCPLD
	Mary Walsh & Nicole Trujillo	Adams State	X	Shelly Fratzke	SD#51
	Gail Owens	Basalt	X	Wendi Weinstein & Judy Poe, Charlene Swanson	Pine River
X	Alyssa Selby & Nina Darlington	Bud Werner		Carol McArdell	PCL
	Kim Grindrod & Charlene Walker	BVPL		Debbie Barnes & Charlene Walker	Rampart LD
X	Karen Neville	CCU		Becky Nelson & Kristin Trombo	Salida
X	Amy Currier	CMC Glenwood	X	Sarah Nordholm	Summit Co
	Chris Bockstiegel	CMC Leadville	X	Jo Norris	VPL
	Jonathan Beam	CMC Steamboat	X	Nicole Becwar	WSCU
	Diane Levin & Jolanda Durbin	EVLD		Amy Sieving, Alison Farnham	WPL
X	Selene Gardner	EPL	X	Nancy Lindwedel	Marmot
	Martha Talman & Julie Housknecht	FLC	X	Lloyd Chittenden	Marmot
X	Amy Shipley	Garfield Co		Tammy Poquette	Marmot
	Sarah Greenberg	Grand Co		Mark Noble	Marmot
	Jennifer Hillebrandt	Gunnison		Jimmy Thomas	Marmot

Action Items:

Completed

Deduping training document	The new training document is online here: https://www.marmot.org/content/catalog-dedupe-training.
New login for deduping	A login was created to allow users who don’t have an extra Sierra license to have a second Sierra window for deduping. It allows 5 users at a time. Username is mlndedupe. Ask for the password.
New load profile for items and orders	We created a new load profile (m2btab.itor) for Western that will create an order record and an item record. Item record is controlled with a 949 field. Order record is controlled with 960 and 961 fields. Instructions will go on the training page. Loader does not appear in Data Exchange. It needs to be called with a 949 when exporting.
Cleared old system generated review files	There were many old files cluttering up the list you get when you copy a review file. III cleaned these up for us.

Ongoing

Action	Responsible parties	Update
Discussion of the word ‘barcode’ in barcode fields	Duplicates committee	Committee did not meet this month because Lloyd was sick
Develop training for finding bad 001 fields with batch searching in Connexion	Lloyd/Tammy/Jamie	The group met to figure out the process. Tammy is working on documenting it.
OCLC reclamation projects if needed after 001 batch clean up processes	Lloyd	Waiting on 001 batch processes
From Duplicate Committee: develop a process to find duplicates between the 001 and 019 fields	Lloyd	No update
Find old cataloging documentation, update it, and get it online.	Lloyd	Discussed later in this meeting
Duplicate committee should develop system to monitor incoming records to see what issues exist is with incoming records	Duplicates committee	Committee did not meet this month because Lloyd was sick
Discussion of authorizing large electronic subscription packages	MAC	Discussed later in this meeting

Discussion topics

Question from Steamboat: they remember that there used to be a several day delay after you paid an order before the order would be suppressed in the public catalog. Can that delay be brought back?
- With the advent of shelf-ready processing, there is often a several day delay between when an item record is created and when the book actually arrives. When the item is created, the order record gets suppressed so the book can no longer be found in Pika to get holds. A delay before orders are suppressed would help this problem.
- Amy also remembers this several day delay, and would like to see it returned.
- *Tammy will check with the Pika team about this setting. Can they do it? Would it be set for an individual member, or everyone?

Continued authority vendor discussion – which large sets to send for authority control:
- Jamie thinks any set of electronic items that is owned permanently should have authority control because the items are permanent regardless of being electronic. For CMU, these include Oxford, Elsevier and Springer. These are subscriptions in the sense that you get a batch of new ebooks each month, but then you own those ebooks. They are not leasing access to these books.
- Decided that *Lloyd will run a list of items that have econtent fields and get a breakdown with Global Update to find out how many items we have in each of our large sets. Then he will do a poll of members to get information about what people think we should do with each of our larger electronic sets. The poll will also collect information about the nature of the large sets.
- This information can be taken to the Marmot Academic Committee for further discussion.

Next Duplicates Sub-committee meeting: April 12, 2017 9-10am MT

Next meeting: April 26, 2017, 9-11am MT

New Action Items:

Check 995 fields. Find loaders that have not been used since we started the 995 field a year ago. Remove these from Data Exchange.	Lloyd
Create poll on authority for large electronic sets – continue discussion in MAC	Lloyd
Set the ‘(2) non-shared electronic resource’ loader default to MAT TYPE of ebook. First test that you will still be able to override that default with a 949 field.	Lloyd
Check with Pika team about setting to delay suppression of paid orders.	Tammy
Update cataloging standards document, bring updated version of it back to the UCC, and get it up on the web page.	Lloyd

Meeting Date:

Wednesday, 2017, March 22

Documentation Type:

Meeting Minutes

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Committees:

Union Catalog Committee

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