Meeting Minutes for 04/22/2020

• March UCC meeting focused on issues of working at home.  This google doc has ideas for projects catalogers could do from home that we discussed: https://docs.google.com/document/d/1FcwiEOpZ0SA6peZ41eW2MWYG3mrDGSNf91WbKwLbDLY/edit

• Lloyd is continuing to do trainings on various topics on Fridays at 1:00.  This week is “Cataloging in Marmot.”  We don’t know how long we will continue doing these extra workshops.  Please suggest more topics.  Here are the recordings of the workshops we have already done: https://docs.google.com/document/d/1xrZfIZ9UaGEWo4HIwtkBSPpUrvafKfBzg6YbmkYmswY/edit

Completed action items

Discussion Topics

• 386 field in public catalog
  • These are new MARC fields that have information about the author’s demographics (nationality, gender, profession, etc.).  They display in the classic catalog, but they are not labeled clearly.  
  • Jamie thinks this information is not useful to users and these fields should not be displayed.
  • Lloyd remembers that Marmot did once get a complaint from a public library user who only wanted to read books written by men.  So there is at least some demand for this information.
  • Lloyd suggests that we could improve the display so it is clear that this is information about the author.
  • Mary asks if this information is searchable.
  • The field is not indexed but it is in the keyword index, so it is not easy to search.
  • Nicole chats that it looks messy.
  • ASU has no need for it.
  • The basic question we have to answer is should we suppress it or make it display better?
  • Chat suggests we change the label to call it “creator” and move the whole block down below subject.
  • Lloyd suggests we call it “creator information”, and get rid of the code fields and move it down in the record display.
  • Mary says she would be fine with it if we changed the display.
  • Sarah agrees.
  • We look at the Pika display.
  • ACTION ITEM >> Bring 386 in Pika question to the Discovery Committee.  
  • ACTION ITEM >> Ask Brandon about fixing the display in Classic Catalog. 
• New load profile for video game order records
  • Lisa with Mesa County suggested a new load profile for video game orders.  Our current order record loader will create a dummy item to allow requests from other libraries.  However, none of our libraries allow a requests on video games, so these dummy items on video games allow requests for things that can’t be requested leading to unhappy patrons.  Lisa would like an order record loader that will not create a dummy for that reason.  Does anyone see a problem with this plan?
  • There are no objections, so ACTION ITEM >> Lloyd will create a video game load profile.
• New MARC field with authority information from Marcive
  • We get information from Marcive about unauthorized fields in our records.  They send us two files listing bad fields.  One list is fields with no matches in the National Authority File and the other lists fields with multiple matches in the NAF.  We have never had a good way to make use of this information.
  • Lloyd realized that he could load these into notes in the records with the bad fields in Sierra.  This would allow people to search for those bad fields in records for their items.  This would make it possible for people to perform authority work for effectively.
  • These notes are in 933 fields.  People could search for records with 933 fields and limit to your items to find things that need authority work.
• Option to join the Mountain West Authority Funnel
  • We currently have no means of getting a new authority record created if we wanted one.  Lloyd previously worked with Nancy Kall at Douglas County to create authority records.  Nancy was running an informal authority funnel, but she has retired.  Our option now would be to join the official NACO Mountain West Authority Funnel run by Linda Roholt out of Salt Lake City.  This would require Lloyd to get basic authority training, so he can create authority records that Linda would check.  Members could gather information about people they want authority records created for and Lloyd could create a record and get it approved by Linda for entry in the NAF.
  • Mary supports this idea.
  • This would allow people to get authority records created for local authors.  This would only be names, not subjects.  They could be personal names, corporate names, meeting names, or titles.  They would probably mostly be local authors, but could be local corporations or other names.  
  • Nina says that would be great.
  • Mary says she has a name she wants a record created for.  Nina also has a few.
  • Lloyd says he did this occasionally at Fort Lewis.  He found that local authors like it. 
  • This can involve contacting authors to get information from them.
  • ACTION ITEM >> Lloyd will pursue joining the authority funnel.
• Robin says his whole staff at Bemis library is being furloughed.
• Lloyd mentions that Aims Community College is joining Marmot next year.
• CMU is offering curbside pickup of books.
• Montrose is going back to work at the library.  The staff will be spilt one week on and one week off.  The library will be closed to the public.  Working from home on the week off.
• Shelly says at SD51 everyone is working remotely.
• CCU says classes are all online.  They are not opening the library for the few remaining students.
• CMU considered a system where each tech services staff person came to the office one day a week, but opted for total shut down.
• Western is on line for the rest of the semester.  Library is closed.  Some staff still working in the building.
• Summit is offering curbside pickup at three locations.
• Summit is working on weeding/pruning
• Vail is filling holds and offering pickup outside.  Most staff is working from home.
• Pitkin is recuttering the DVD collection.
• Sarah Nordholm says this is her last UCC meeting.  She is retiring from Summit County.

New Action Items

Ongoing Action Items