Meeting Minutes for 06/23/2021

Announcements

• Deduping training next Thursday
  • https://marmot.org/content/sierra-catalog-dedupe-duplicates-basic-training
• New Marmot documentation knowledge base planned to be ready by MUG
  • Lloyd is working on moving the existing tech services documentation to the new knowledge base and all new documentation created will go in that format
• Need a UCC representative for MUG planning
  • Lisa had agreed to represent UCC in MUG planning
  • More volunteers are welcome
  • MUG will be virtual again this year

FOLIO Update

• EBSCO has announced they will spend some resources on developing consortia functionality.  
  • It is not clear what that means.  For one thing, you never know with them if what they develop will be available to everyone or only their hosted customers.  
  • The ReShare community is disturbed because this was announced in a press release without any consultation with them.
  • We don’t yet know what that means.
• INN-Reach integration is now scheduled for the Morning Glory released in mid-2022
  • It could be ready for Lotus, but the current plan is Morning Glory
  • The API needs to be certified by Innovative, and we don’t know how long that would take
• Skidmore college is live on FOLIO now
• Cornell is still planning to go live at the fiscal year break this summer
• Duke will now postpone until summer 2022
• Bugfest for the Juniper release starts next week
• There is a new task force on inter-app bib data flow
• Lloyd started attending QuickMarc meetings
• Lloyd is planning to cut back on some FOLIO meetings

Completed action items

Discussion Topics

• Protecting custom cover art in 856 fields -- Nina
  • Custom cover art for Pika needs a custom 856 field in bib records.
  • This field is not protected from overlay.
  • Lloyd can theoretically protect a field based on the content of that field.
  • Lisa mentions that they have set up Midwest tapes to have them add the custom 856 that Pika needs for cover art in their DVDs.  She says it is working really well.
  • These custom 856 fields will be overwritten with overlay or dedupe.
  • Jo pointed out that if she’s deduping she will take an OCLC record over a Midwest tapes record and a custom 856 would be lost.
    • If we want to retain the 856 in that case we would have to make the 856  a LOCAL INFO field group tag.
  • Jamie asks if these could go in the item record.  Aren’t these local fields that should be in item records?
  • Pika is currently built to look for these in a bib record, not an item.  Maybe Pika could be changed, but now that’s how it works.
  • We realize that Lisa is actually doing something different.  They are loading 856 fields that point to an image at Midwest. 
  • We look at an example, b63974630.  It was not working. [It has since been fixed]
  • If we protect these 856 fields, we should include the links from Midwest as well.

• Continuing problem with bad diacritics in Sierra -- Lisa
  • Lisa at Mesa is working on updating the MARC records with bad diacritics.
  • These diacritics can get tweaked if you move records into and out of MarcEdit.  There are settings you need to have in MarcEdit so this will work correctly.
  • Lisa will send out screenshots of what the settings should be in MarcEdit.
  • Lloyd demos creating a list to find bad diacritics in Sierra.
  • People should watch for these.  If a vendor is still sending records in MARC8 format rather than UTF8, we should ask them to change.

• Google Doc to keep track of problem records -- Lisa
  • Lisa has created a Google Sheet where we can record troubled records, such as ebooks on paper records, bad deduping, incorrect use of volume field.
  • Here is a link to the Google Sheet she started.
  • This will be available for everyone to add to.
  • Everyone could check this sheet.  We could use this instead of emailing people about problems.

• Idea to add subfield |5 to 690 for local genre field -- Jamie
  • Jamie says it would be easy to modify VuFind to accommodate this.
  • Jamie points out that Pika might have a problem where scoping doesn’t happen at the right time, like local subject headings.
    • Local subject headings could be removed from display in other libraries but can’t be removed from the search.  
  • These show up in the subject facet.
  • Lisa says that she wants to do the same thing.  She’s going to add the subfield |5 so she can identify hers.
  • Shelly will also add |5 to her records as well.
  • We are not sure that doing with will create a problem so people are going to add the fields and we will see if there is a problem.

• FOLIO Gap Analysis -- Lloyd

  • Marmot wants us to finish the analysis
  • Lloyd asks for people to volunteer for a team to work on this
  • Shelly, Jamie, Nicole, agree to work on this.

New Action Items
 

Next UCC meeting: July 28