Meeting Minutes for 01/26/2022

Announcements

• Update from UCC Special Projects Team
  • We looked at what NYPL is doing about the Illegal Aliens subject heading. 
    • They are not satisfied with the solution from the Library of Congress.
    • They are unhappy that the word “illegal” still appears in the immigration context.
    • They are also unhappy that the word “aliens” still appears in any context.
    • They are working with Backstage to implement local authority records that will correct these in their ILS.
    • It would be difficult for us to take advantage of their local authority records even if we wanted to without switching to Backstage because Marcive uses a different method.

• ALA Subject Analysis Committee Midwinter meeting
  • Complaints that OCLC has drastically cut back the staff working on updating Dewey
  • Discussion of what do to now with the task force on the Illegal Aliens heading
  • People would like to create a “Clearing House” for discussion of other difficult terms
    • There is a great deal of discussion of whether this new Clearing House thing would exist under the auspices of ALA SAC or if it should be independant. 
  • They vote to end the current Illegal Aliens SH task force because it has completed its charge. People talk about setting up an independent open organization to continue this sort of discussion, but no conclusion. Violet Fox seems to be leading this topic.
  • Discussion of how the organization should continue meeting in the future. No conclusion, except that ALA really does not want to support hybrid.
  • They have created a public space to allow everyone to participate in SAC. I think they mean open to all ALA members.
    • https://connect.ala.org/core/communities/community-home?communitykey=f0f2a3bc-328d-47ac-a0db-8cc40d7fef1f&tab=groupdetails
  • Retrospective Implementation Best Practices--Summary document
• Library of Congress BIBFRAME update
  • Goal is to get 80 to 90% of catalogers at LC using BIBFRAME this year and stop double keying
  • I think this means we will start seeing MARC records that are automatically converted from BIBFRAME because they are now also keying in MARC records. They will stop doing that this year.
  • Those records will appear in OCLC in a couple of months
  • Developing their BIBFRAME editor called Marva

• http://svde.org is a demonstration linked data catalog including Library of Congress and other libraries.
• They will not implement new RDA until all their people are on BIBFRAME
  • It sounds like that might be next year since this year’s goal is getting everyone on BIBFRAME.
  • That will create another step away from MARC. Since the new RDA is being created for linked data it may become more difficult to translate back into MARC.

FOLIO Updates

• University of Chicago went live.
• Acquisitions SIG
  • I realize that serials checkin has less functionality than I realized. You can checkin serials, but there isn’t actually any way to display them to the public.
    • It sounds like Skidmore College (Dung-Lan) is doing something as a work around to make these serials checkins display in vufind.
    • Slack to Dung-Lan, she said that she does not know how they are appearing. She knows that EBSCO is hosting their VuFind, and she thinks they may have created some special code.
  • If you create items for your serials, they would display in the public catalog like any other items. This is a possible work around.
• INN-Reach
  • It sounds like people are planning to maintain the old and new systems for 6 months so the migration does not affect current loans.
  • The INN-Reach module is being developed independently, so it will plan on being released around the same time as Lotus at the start of April, but not as part of the official Lotus release, so it does not have the same deadlines.
  • The UI is very well developed at this point. It still needs some tweaks. 
  • Waiting on III certification of the software before it can be released.
• Migration
  • I’ve been attending meetings of the FSE Migration Tools group. This is an open source migration tool being developed by EBSCO.
    • It can now migrate instances, holdings, items, MARC records, and users.
    • Soon it should be able to do open loans, requests, and fees and fines.
    • Not migrating: Instance relationships, MFHD, authorities, acquisitions, ERM.
• Data Import
  • Data import performance is still poor. It is having a problem that it is creating a very large log of its actions and the size of that log is slowing it down.
    • Currently EBSCO is regularly emptying these logs for their customers to keep it moving faster. This would be something that Marmot would have to do if we self-host.
    • It does not seem like this data import performance issue will be fixed any time soon.
    • Ann-Marie wants to get order and invoice loading working before fixing the performance issue.
• U of Chicago has created their own record loading software for orders, invoices and approvals. This should be on Github.
• There is only one set of field protections for each tenant.

Question: When will Marmot have a FOLIO test server?

• Adam says this will require IT to restructure the way our server room is set up, so there’s a lot of work involved. Maybe it will be up this summer.

Discussion Topics

• Process for Pika enhancements
  • UCC has shown interest in developing a system in Pika to make use of authority records.
  • Adam is here to discuss the Pika enhancement process so the UCC knows how we can create an official enhancement request.
  • This is the Pika Governance process Pika Governance
  • Each enhancement request is evaluated for how much work it would be to implement and how useful it would be for users.
  • 2022 is mapped out for Pika enhancement.
  • We need to recruit a group of people interested in participating    in developing user stories or how Pika would use authority records.
  • We would like people from UCC and from the Discovery team to work on this.
  • Lisa Solko says she would like to participate in the team to develop authority user stories.
• OCLC Free Reconciliation Projects
  • Lloyd learned one important thing about this process. The question we had was how is this new process related to the one-time free reclamation project that libraries used to get. It turns out that OCLC is no longer offering any free reclamation projects. OCLC has discontinued that offer.
  • All reclamation projects will be charged.
  • This new process is a largely automated process.
  • There is very little data clean up.
  • We don’t know how many records we will get back, so we don’t know how much that might cost because updating records costs money with Marcive.
  • Aims college is sending in a set of records as a test. We will evaluate what we do with the records when we see what we get back from that test.

Ongoing Action Items

Next Special Projects Sub-committee meeting: Feb 9, 2022

Next UCC meeting: Feb 23, 2022