Meeting Minutes from 09/22/2021

• Deduping training Oct 7.
• MUG on Oct 20-22.

FOLIO Updates

• Lotus release date set for April 4, 2022
• QuickMARC has been working on editing MARC Holdings records
• There is a Plan for an Authorities app for Lotus.
• FOLIO does not allow multiple 001 fields.  There will be a script to find these so they can be fixed.
• “Optimistic Locking” This is about the behavior when two people are working on the same record, including checkout.  Currently the second person to try saving just doesn’t save anything and does not know it.  New system will give them a warning.
  • What if checkout does not save?
  • Is a checkout a change to the bib record?
  • What is the same record? Bib, item, holdings, patron?
• Consortia SIG discussed what batch processing functions we would want in a central office tool
• Canceled OCLC numbers will be in 035$z.  Current OCLC number will be in 035$a  There is no 019.
• There is no plan to save canceled FOLIO record numbers.
• Discussion begins about a bulk edit function.
  • People want a feature similar to Alma that allows you to export a preview of a bulk edit into Excel for examination.
• They hope to be able to stop matching on invalid identifiers when loading orders for Kiwi.
• Maybe they will be able to move purchase orders from one inventory record to another by Lotus.
• Cornell is trying to get most users off MARC records.  They want everyone working in Inventory.
• Chicago will go live at the end of this year.
• Currently there is a bug where a log of record loading will crash the whole system, won’t be fixed until Kiwi.
• Cornell is having serious problems loading records.  They need to load 800,000 records twice a year, and they can only load them in 1,000 record batches, and they have to do that after 5 o’clock.  If a single record load happens while the batch is loading the batch will hang without any notice of failure.
• Five Colleges will not implement data import at all until this is fixed.  They only load single records.  Large sets are only sideloaded.  They have stopped authority work due to budget constraints.
• EBSCO has an alternative method for loading records that they charge extra for.
• EDS will only take FOLIO MARC records.  It won’t take them directly from Inventory.
• Nina brings up the idea of printing out a work slip for acquisitions instructions.
  • We add this to the GAP analysis.
  • Lloyd will bring it up with the FOLIO Acquisitions Product Owner. ACTION ITEM

Completed action items

Discussion Topics

• Local cover art fields now in LOCAL INFO field group tag
  • Change to Cataloging Standards Document
    • Approved by UCC
  • Local cover art in VuFind and Pika.
  • New test loader to protect local cover art.
  • Need to fix Pika upload custom cover doc with correct indicators and field group tag. ACTION ITEM
• Data Exchange etiquette/rules/procedures
  • We look at issues in Data Exchange.
    • Lloyd proposes a one month limit on files left in Data Exchange, that has to be taken to ASC as well ACTION ITEM

New Action Items

Ongoing Action Items

Next Duplicates Sub-committee meeting: Oct 13, 2021

Next UCC meeting: Oct 27, 2021