Minutes for 05/17/2016

Digital Archive Committee Meeting May 17, 2016

1. Islandora Update (Jordan)

• Ft. Lewis migration continues

• Jordan has created an Archive Timeline spreadsheet indicated estimated dates of completion for each institution/project’s needs

  • This is NOT an date of project completion or content release per se. It relates to full functionality and customization of various project/institution-specific forms

  • Contains project migrations, Islandora setup, project launches (see point above), Pika archive work, misc. tasks

  • Extends through December 2016

• Staff instructions have been completed and will be updated as new fields (like “demographic information”) and/or procedures are implemented Thank you, Tammy.

• Metadata forms for “Animals” being developed

• Family relationships for a “Person” entity include “Child”, “Parent”, and “Sibling”. “Note” field included

• Family relationships also added to “Organizations” (i.e. U.S. Army and 10th Mountain Division, parent and child respectively) and “Events” (i.e. Pearl Harbor and WWII, child and parent, respectively)

• Drafting “Art” metadata fields. Will use the Getty Art Thesaurus terms

2. Pika update (Mark)

• “Explore More” sidebar continuing to be polished

• Continued balance between search and linked data results

• Timestamp links for oral histories and associated transcripts

• Possible to filter archive results by institutions

• Download restriction for photos and library card # verification for accessible images

• Expect news on maps and timelines (see “Pika Archive Work” in “Archive Timeline” Spreadsheet.

• Contact Mark Noble for access to Pika demonstrations.

3. Update on Marmot Council Meeting (Jordan & Alysa)

• “What is Marmot going to look like in 5 years?”

• Marmot Digital Archive evolution

  • Moderate to Aggressive growth and development

  • Possible invitations to other partners (Clic, etc.) to join the Marmot Digital Archive. Dependant on enthusiasm and abilities of Marmot members

  • Continued focus on cohort 1, preliminary discussion on pricing for cohort 2. Implementation of Phase 2.

  • Support from stakeholders

4. CO/WY Digital Collections Planning Group Update (Alysa & Jordan)

• Statewide effort to develop a regional digital archive

  • “Dark Aggregator” will take data from all members and send it along to D.P.L.A.

  • Will not utilize an interface

  • Have established parallel committees/groups. All are welcome to participate

  • Important step for establishing a regional content/service hub for D.P.L.A.

5. CAL and MUG Presentations (Martha & Jordan)

• Two presentations/proposals accepted at the CAL/PLA joint meeting

  • Demonstrations of linked data, entities, and the Marmot Digital Archive

6. Round Robin Project Discussion (all)

   • Adams State: Theses are scanned/digitized; awaiting entity training

   • Bud Werner: staff trained in object description through Islandora. Process of describing Three Wire Winter articles has begun.

   • CCU: Currently standing by. Investigating access policies concerning undergraduate theses.

   • EVLD: Past Perfect migration cleanup; continued work on the Red Book

   • Fort Lewis: Metadata cleanup with the Weber Collection

   • Pine River: Collection Manager position open; projects on hold after position is filled

   • Salida: Rights statement completed; oral history transcriptions have begun

   • Western State: preparing for migration

7. Collaborative Project Subject Discussion (Jordan & Mark)

   • No news on Phase 2 collaboration and themed project

   • Will revisit in June