Meeting Minutes for 09/18/2018

1. Large File Upload (>4GB)

• Brandon discovered that the process that was put in place to load files is a module called Plupload
• The Plupload allows the larger files to be initially ingested, and broken down into smaller chunks and stitched back together after they have been completely uploaded
• It does not work if you are trying to replace existing files
  • If you are trying to replace an object or video that is already on the digital archive, the replace function will not use Plupload
  • In order to get access to the large file upload, you have to create a new object
  • Brandon is looking to see if this can be applied to the replace function as well
• In the meantime, if you need to replace an existing large file it is best to create a new one, and delete the old one
• The process for upload large files follows the same upload process or procedure as smaller files
• Right now the upload size is set to 4GB as the max size
  • Anything larger has the potential to run into a separate issue which is PHP timeouts
  • Uploading over the web there is a potential for timeouts 
  • If you have files that are larger than 4GB send those to someone at the Marmot office
    • Marmot will do the upload since they are connected directly to the server
    • Marmot will be able to load the files faster than the PHP time constraints
    • Anyone who is having issues loading files contact Marmot, and they can either walk you through the process or load the file for you
    • Marmot has a couple portable hard drives that can be sent out to members to load files larger than 4GB
      • Members would then send the hard drive back to Marmot
    • Another option is if you have enough space on a Google Drive folder, you can upload the file to that folder and share it with Brandon

2. DPLA 2nd Ingest Delay

• The State Library has decided to temporarily delay the 2nd ingest for the Marmot archive in the Plains to Peak Collective for DPLA
• They needed to retool a few of their processes and make sure things are running smoother
• The ingest is delayed until January 2019
• Closer to the next ingest date, Marmot will work on getting everything scheduled and handled on their end

• Adams State
  • Nothing to report
• Bud Werner
  • John and Alysa are continuing to update all their Three Wire Winter articles and interviews
  • Transcribing and reviewing transcriptions for a collection of interviews that were discovered by a museum that is working with Bud Werner, and ingesting those materials   
• CMC
  • Ingesting more digital objects to bolster their history project
• Englewood
  • Selene is working on uploading/migrating images from their existing digital archive
  • They have approximately 2000 images in total and have just under 500 uploaded on the test server
• EVLD
  • Matthew is working on scanning and uploading a photograph collection
  • He is the new digital archive representative from Eagle Valley
• Fort Lewis
  • Eric has a student intern who is actively going through a new collection about the San Juan National Forest going back to the 1920s 
  • This collection will be ingested soon
• Gunnison
• Mesa County
• Pitkin County
  • Carol has most the Aspen Hall of Fame videos in now
  • The videos were sent out for transcription 
  • Carol has finished editing the videos and will begin adding them to the collection 
  • Pitkin used Rev.com for their video transcription
  • The Rev.com company in general did a very good job, there were just a few things that Carol had to clear up such as local names and places  
• Salida
• Telluride
  • Allison has been working on the local radio's archive (KOTO). 
  • She was awarded the CHRAB grant, to digitize KOTO's reel-to-reels and upload them to Islandora 
  • She also plans on making transcriptions of these historical newscasts
• Vail
  • In the process of collecting interviews as well as transcribing, scanning and listening to files that will be added to Islandora 
• Western State

Other Topics

• How is the committee presentation for MUG going?  Do you need anything from the committee members or Marmot?
  • John cannot think of anything at the moment
    • He is working with Alysa to better understanding of her workflow 
    • He is getting a better understanding of the infrastructure the Brandon creates prior to the ingest of objects
    • The focus of the presentation is about staff training, workflows and best practices
• What is the process going forward for R&D replacements?
  • The job posting for a full stack developer closed on September 17th
  • The person hired for the position will work alongside of Pascal, and work on some of the backlog 
  • Finalizing the developer candidate pool on September 19th
    • These candidates will be asked to a phone interview
    • After the phone interviews, the candidates will be narrowed down to final interview candidates
    • The goal is to try and have someone selected by MUG
    • Marmot is looking to have this person start working during the first couple of weeks in October
• R&D fixed the diacritic display issue in Pika for any archive objects with diacritic characters
  • These objects should be displaying correctly now
  • If you find any examples of the diacritics displaying incorrectly, please send them to pika@marmot.org