Meeting Minutes for 06/07/2023

Demo Days Volunteers Update [MLN1 7 MLN2]

• Vendors were sent a link to the vendor questionnaire. Unfortunately, some vendors did not respond to the questionnaire and will be unable to participate in this year's Vendo Demo Days event.

• Here is a list of vendors under review for the public libraries

  • A to Z Databases
  • Arcadia Publishing
  • ComicsPlus
  • Creativebug
  • Gale Business Suites
  • Gale Online Learning Suites
  • Kanopy
  • Hoopla
  • LibraryIQ 
  • LinkedIn Learning
  • Mango Languages
  • Newsbank
  • NewspaperArchive
  • Palace Project
  • Patron Point
  • Washington Post

• Here is a list of vendors under review for the academic libraries

  • Digital Theatre Plus
  • Films on Demand
  • HeinOnline
  • Kanopy
  • Naxos Music Library
  • R2 Digital Library

• The group decided that vendors would give a 40-minute demo with 10 - 15 minutes for questions.
• The group suggested having sessions from 9:00 a.m. - 12:00 p.m. on both days.
  • Another suggestion is to have the sessions from 2:00 p.m. - 5:00 p.m. or 1:00 p.m. - 4:00 p.m.
• The group discussed three tracks for the public, academics, and general on both days.
  • One track could be marketing or patron services; the others could be public and academic libraries.
• Members can express their interest in a vendor by either contacting that vendor or contacting Tammy, who will share your information with the vendor. If we have enough interest from many members for a particular resource, it will serve well for Marmot to have a central contract. However, Marmot staff must be clear with the vendors that they will only entertain contracts that individual libraries must sign. 
• The group of volunteers has a meeting on 06/16
  • The group will discuss if registration will be required to receive the Zoom meeting links.
  • The group will review the Vendor Demo Days website page.
  • The group will review the vendor questionnaire responses.

Blackstone Audio Renewal Guidelines Discussion [MLN1]

• The group decided that we would only replace some titles each year.  We will replace titles with lower checkouts. 
• Before adding titles to our list, we will search for classic titles available through the free Duke Classics titles.
• We will look for popular titles with plenty of holds and fewer copies purchased when available. 
• We may buy a newer series title if it's popular and will fulfill holds even if we cannot purchase the older ones. 
• Before creating the lists of available titles with checkouts, Tammy researches which titles are still available for sale.
• For children’s titles, a separate Juvenile/YA Blackstone curated list will be created and published on the Kids/Teens pages.

Action Item: Tammy will check with our OverDrive rep about SU titles not checking out before MA or OC/OU copies or if this is just for CPC copies. 

Other Business

• OverDrive Data from 2022
  • Adam Murray shared his presentation with the ECC that he planned to give at the Council Meeting.
  • OverDrive tends to introduce models that hinder collaboration among groups. One example is the CPC model, which is not shareable within the consortium.
  • Adam suggested we make mindful decisions about what the consortium wants to do with emerging purchasing trends.  
  • Here is the recording.

• OverDrive Documentation
  • We discussed the need for OverDrive documentation on the Knowledge Base. The group agreed that the information on the Marmot Website should move to the Knowledge Base.
  • The group was interested in tips & tricks on purchasing or a cheat sheet for newer folks.

Action Item: Tammy will move all the OverDrive links and documentation from the Marmot Website to the Knowledge Base.

Action Item: Tammy will work on information to help newer members with OverDrive purchasing.